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Todoist Review

Chris —  February 24, 2017 — Leave a comment


It’s been awhile since I wrote about productivity, but I recently I had a big ramp up in my project load and needed something more than reminders on my iPhone as a todo list. I don’t remember which podcast I was listening to, but when they were talking about goals for 2017 Todoist came up and I thought I’d give it a try.

There are a few things that are requirements for me in a ToDo manager.

  1. Native apps everywhere. Some of these platforms are great, but may not have a Mac app, or no iPad app. It’s really important to me to not have to jump between apps and web views depending on which device I’m working on. Todoist has me covered here. In fact all the apps are great and take advantage of the platform they are on.
  2. Easy to add new tasks. If I can’t easily add new tasks from where I’m at, and what app I’m in I know that I won’t use it. With Todoist, I can add tasks from the task bar on my computer, the today screen on my phone, an extension in my browser, and even via voice with my Amazon Echo. If you pay for the premium level you can also email tasks in.
  3. Scheduling Tasks. One thing that has always bugged me about many ToDo managers that I’ve tried is that you have to phrase everything just right for it to do what you want. I love that ToDoist uses natural language that for the most part works really well. I can type “Write blog post next Tuesday at 3” and it knows to set the schedule next Tuesday at 3. It sounds simple, but very few do it well.

If you could use a little ramp up in this area, give ToDoist a try.

I, like many in our field, have ADD. That makes assigning, completing and following up on tasks an adventure with our team. It is common for us to be in a car on the way to Starbucks or walking down the hall when we remember an essential task we need to do, or we need someone else to do.   Until now, we have had no solution outside of everyone carrying a pad of paper around with us at all times to remedy this situation.

Fortunately, we found Remember the Milk and production is up something eight percent.  Remember the Milk is basically a todo list system that is stored online.  What caught our eye was its ability to create lists that are shared with each other.  Once shared, we can each put tasks on everyone’s list.

It does all the standard stuff like priorities, due dates, and notes, but it also has fields for an estimate on the time it should take, location for the task, and tags.

However, none of these are the reasons we went with this over another service.  The reason we chose Remember the Milk is because of the sheer volume of ways in which you can access the information.  It has an iPhone app (like everyone else), but it also has an Android app and a way to sync it with your Blackberry or Windows Mobile device.  Want it to appear in Gmail?  They have a gadget.  Want to access it offline?  They have gears integration.  It also interfaces with Jott, twitter and a ton of stuff I’ve never heard of .

Its interface is not always transparent, but is easy to navigate after a couple of minutes fooling around with it.  For us it’s a great solution. It’s free for the basic account and $25 for the pro account which adds a couple of features and the ability to download the phone apps.  Worth every penny.